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Administrative Assistant (Salary: HK$24,860 per month)

Entry Requirements: Candidates should have:

1. a Bachelor degree from a Hong Kong university, or equivalent;
2. (i) Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE), or equivalent; or (ii) Level 3/ Grade C or above in Chinese Language and English Language in the Hong Kong Certificate of Education Examination (HKCEE) [Note (1)], or equivalent;
3. at least one year's post-degree full-time working experience in administrative and management work; and
4. computer application knowledge.

[Note: (1) For appointment purpose, ‘Grade C’ in Chinese Language and English Language (Syllabus B) in HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ in Chinese Language and English Language in the 2007 HKCEE and henceforth.]

Duties: Responsible for carrying out general administrative and management work (such as office management, computerized information systems management, human and financial resources management, etc.); assisting in project planning and development; providing secretariat support at meetings; and collecting, analyzing statistical information and compiling reports.

Terms of Appointment: Successful candidates will be appointed on non-civil service contract terms for a period not more than 12 months.  Further employment may be offered at the absolute discretion of the Department, subject to operational need of the Department and satisfactory performance and conduct of the staff.  [Successful candidates would be required to report for duty at short notice.]

Gratuity (only applicable to appointee with contract of 12 months): A gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct.  Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary drawn during the contract period.

Fringe Benefits: 10 days of paid annual leave whereas rest days, general holidays, maternity/paternity leave, sickness allowance, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.

How to Apply: Application forms [G.F. 340 (Rev.3/2013)] are obtainable from any Home Affairs Enquiry Centre of District Offices, Home Affairs Department or any Job Centre of the Employment Services Division, Labour Department.  The said form can also be downloaded from the Civil Service Bureau website (https://www.csb.gov.hk).  Completed forms should be forwarded to the following contact address on or before the closing date for application (The postmark date on the envelope will be regarded as the date of application).  Please specify on the envelope “Application for the Position of Administrative Assistant”.  Underpaid mail items are subject to surcharge by Hongkong Post. This department will not accept underpaid mail items, which will be handled by Hongkong Post.  To ensure mail items be duly received by the department, and to avoid unnecessary delivery delay (e.g. return to sender), please pay sufficient postage before posting mail items to this department.  On-line application can also be made through Civil Service Bureau's website (https://www.csb.gov.hk).  Candidates should state in detail in the application forms their academic qualifications and employment records with post title and detailed description of duties.  Candidates holding qualifications obtained from academic institutions outside Hong Kong should submit copies of their degree certificates, transcripts of studies and official documents issued by the relevant academic institutions which stated the mode of delivery (e.g. full time / part time, on campus / distance learning, etc.) of the study programmes. 

Applications which are not made in the prescribed form, or incomplete, or late, or submitted by fax / email will not be considered.  For purposes of contact and notification, applicants are required to state e-mail addresses in the application forms.  Candidates who are selected for selection interview will normally receive an invitation by e-mail in about six to eight weeks from the closing date for application.  Those who are not invited for interview may assume that their applications are unsuccessful.

Contact Address and Telephone: Appointments Section (Team 3), Food and Environmental Hygiene Department, 44/F., Queensway Government Offices, 66 Queensway, Hong Kong.  For enquiries, please call 2867 5741.

Closing Date for Application: 4 October 2021

General Notes:

1. Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.

2. As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment.  The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.

3. Non-civil service vacancies are not posts on the civil service establishment.  Candidates appointed are not on civil service terms of appointment and conditions of service.  Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.

4. The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.

5. Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing.  In these circumstances, only shortlisted candidates will be invited to attend selection interview and written test.

6. It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau website at https://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.

7. Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications.  They should submit copies of their official transcripts and certificates to the above contact address by post in strict accordance with the stipulated timeframe (i.e. on or before 11 October 2021 on proof of postmark).

8. Non-civil service vacancies information contained in this column is also available on the following website: https://www.gov.hk of the GovHK.

9. Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.